When is the Right Time to Delegate?

Coastline Marketing Group Newsletter GraphicDelegations of the utmost importance. Business owners often hurt themselves by trying to do everything on their own. Delegating is something that should be done each and every day, and can be done by delegating to employees as well as to third parties.

There’s an Event Coming Up

When there is an event coming up, whether it’s a big sale, a trade show, or anything else, plan on delegating to other people. You can’t possibly prepare for everything while still making sure that your business is running flawlessly.

At some point, you need to step back and let the business run without your daily interaction. It might be difficult not to micromanage because this is your business and you know how best to run it, but it is a lesson that you need to teach yourself sooner rather than later.

When you have an event coming up, you can delegate some of the tasks to your employees. Let them count the inventory and determine what else needs to be obtained for the event. If you want, use software that sends out checklists to your employees. This way, you can identify tasks for your different employees and then oversee the lists rather than the tasks themselves.

End of the Month is Here

The end of the month is likely a stressful time for you. It doesn’t have to be. You simply have to identify everything that you are doing and then delegate. If you don’t have a large staff of employees, it doesn’t mean that you have to take on the grunt of everything.

Your most common end-of-month tasks might be:

• Inventory
• Accounts payable
• Payroll
• Accounting reports

You could teach an employee how to do inventory. It might be extra time-consuming this month, but each following month ensures that you are the one responsible for doing it. Accounts payable and accounting reports can be done by an accounting firm – and there are plenty of small firms that will provide you with the accounting services you need and even come to you.

You should also explore various software programs that can simplify tasks, including payroll. Rather than having to tally up all of the time cards on your own, it could be significantly automated. This would allow you to press a button and run payroll numbers.

Every Day

Every day, there is the opportunity to delegate something. As the business owner, you don’t want to tie yourself down to the day-to-day operations. You want someone else answering the phones, reading of customers, and sending out products. Whatever it is that you are doing, you are likely doing the tasks that employees should do.

If you can suddenly free yourself of these basic tasks, you can start focusing on new ways to expand your business. For example, rather than conducting inventory late at night, you can go to a Chamber of Commerce meeting. Rather than sitting in your office answering phones, you could be having lunch with suppliers or new potential clients that could double your monthly income.